COVID-19 Measures

Date webpage: 25.08.2022

Travelling to Leuven, Belgium 

The Passenger Locator Form (PLF) must be filled in by everyone who, directly or indirectly, travels to Belgium from a country OUTSIDE the European Union or Schengen area that is not on the white list (which you can find here), by train, bus, boat or plane. The PLF document can be found here and must be filled in maximum 48h prior to your arrival in Belgium. In all other cases, you may fill in the PLF, but it is not mandatory.

All participants should adhere to the governmentally issued travel restrictions and guidance issued by the Belgian authorities and the region you are travelling from. 

  • For all latest GENERAL INFORMATION concerning COVID-19 in Belgium, please check:
  • Participants travelling to Brussels from EU COUNTRIES: for information on the various measures in place, including quarantine and testing requirements (in various languages), please check:
  • Participants travelling from OUTSIDE OF THE EU: for information regarding travel requirements (e.g. COVID-19 vaccination approval & testing) and visa application, please contact the Belgian embassy or consulate in your

COVID-19 Measures During the REFORC Conference: 

In Belgium, the coronavirus barometer has been installed to determine the COVID-19 measures. The coronavirus barometer has three phases that reflect the level of pressure on healthcare: 

  • Code yellow: the epidemiological situation and pressure on hospitals are under control
  • Code orange: increasing pressure on healthcare system, intervention needed to reverse this trend
  • Code red: high risk of overburdening the healthcare system

As of March 7, 2022, code yellow applies in Belgium which makes it possible to organize the meeting in person with almost no restrictions.
The safety measures in place are: 

  • Face masks advised for medically vulnerable people
  • Follow the hygiene rules: wash your hands, cough/sneeze into your elbow and stay home when you are sick.

Responsibility of our attendees:
In order to organise a safe meeting, both organizers and participants need to assume a joint responsibility to follow the safety measures. 

EU Digital COVID Certificate 

In CODE YELLOW, a Covid-19 certificate is no longer needed to enter the congress venue. 


If you need to take a COVID-19 PCR test in Belgium, please find werewith an overview of the test centres: 

PCR-travel or -event testing without CTPC testing in private test centres 

PCR-travel or -event testing in public test centres with CTPC (Covid Test Prescription Code): 50 euro 

  • Step 1: create your CTPC. This can only be done by yourself. Your GP or the test centre can’t assist you on this.
  • Non residents or those without electronic access to their online personal health platform
  • Step 2: book your online appointment
  • Mark that you have a CTPC, that you request a travel or event test appointment and that you don’t have symptoms
  • Select a test centre near the conference venue (Heilig Hart Hospital Leuven, Naamsestraat 105, 3000 Leuven), give your CTPC and book your
  • Step 3: get tested
  • Step 4: receive your test result
            – in your online personal health platform under “mijn testresultaten*”
            – via your CTPC and 4 last digits of your mobile number
            – in your EU COVID Health Certificate 




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