Privacy Policy Statement

Privacy Policy RefoRC


We minimise the use of your data to the bare minimum. We collect your Personal Data only in case you want to sign up for our newsletter and if you use one of our forms. We use cookies to analyse customer behaviour, administer the website, track users’ movements, and to collect information about users.


  • Personal Data – any information relating to an identified or identifiable natural person.
  • Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
  • Data subject – a natural person whose Personal Data is being Processed.

Data Protection Principles

We promise to follow the following data protection principles:

  • Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
  • Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
  • Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
  • Processing is limited with a time period. We will not store your personal data for longer than needed.
  • We will do our best to ensure the accuracy of data.
  • We will do our best to ensure the integrity and confidentiality of data.

Data Subject’s Rights

The Data Subject has the following rights:

  • Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
  • Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
  • Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
  • Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
  • Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
  • Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
  • Right to object to automated Processing – meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
  • Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
  • Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
  • Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
  • Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.

Newsletter Subscription

If you want to sign-up for our newsletter, we will collect your personal data such as email address. For details, see our Newsletter Privacy Policy below. If you use our forms, we will collect your name, email address, institution (if asked for), postal address (if asked for), date of consent, and details of consent.

Cookies and Other Technologies We Use

We use cookies to analyse customer behaviour, administer the website, track users’ movements, and to collect information about users. This is done in order to personalise and enhance your experience with us, as well as measure web traffic to satisfy the requirements of our grant agreement.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services.

You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as or For more information about cookies, visit

We use Google Analytics to measure traffic on our website. We anonymise your IP before it is received by Google. Google has its own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Contact Information

Contact us via if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

Privacy Policy Statement for Newsletters

The Administrator of personal data collected via and will be Stichting Refo500, Het Hoge Holt 9, 7909 BE  Hoogeveen, Netherlands.

Administrator wishes to collect, store and process your email address via, which offers reliable subscription management system congruent with General Data Protection Regulation (GDPR, you can read more here), in order to send you periodical information about the platform’s development and related initiatives. Mailing will have a regular frequency of one email per month or more, dependent on the supply of news, but no more than one email per week.

Your data will be collected, stored and processed in full congruence with GDPR. Administrator will not collect, store, and process other data than your name, email address, details of your consent, and date of consent. Your data will be treated with full confidentiality. Your data will never be disclosed to any other third parties and it will be used only for the purpose specified above. Your data will be held only as long as the newsletters are being sent and no longer than necessary.

You will have the right to modify or remove your data at any point in time, for any reason. You will be provided with a summary of your subscription at the end of registration, together with a link for unsubscribing. All further emails will contain a link that will allow for a quick removal from the mailing list. We will delete your data automatically within 3 months after unsubscribing. You have the option to remove or modify your data immediately by contacting the Administrator.

In case of any complaints, you have the right to address them to an adequate supervisory institution.

You can receive more information by sending an email to

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